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Limits on the Use and Disclosure of Protected Health Information (PHI) Obtained for the Purposes of Research

Researchers are prohibited from using or disclosing PHI received under a Data Sharing Agreement (DSA) for a specific research project(s) for other or future research projects. If researchers want to use or disclose PHI for a different or future research project, the researchers must complete and submit a new Data Sharing Agreement Application (DSAA) with respect to a new study.

Requests for re-use or re-disclosure of PHI in an existing study or studies can take the form of a modification, extension, or renewal to a research-related DSA. When a DSA is modified, extended and/or renewed, the TMA Privacy Board is contacted and will email the Principal Investigator (PI) to determine if the study has changed and if the responses or representations in any documents/templates previously approved by the TMA Privacy Board remain the same. Any substantial changes in the previous information reviewed by the TMA Privacy Board will require further review in support of a modification, extension or renewal.

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